a) Accommodations: Ticket purchases DO NOT guarantee availability of rooms at the Sonesta Plaza Charlotte Executive Park. We highly suggest that you book a room as soon as possible after purchasing your convention ticket.
b) OUTSIDE ALCOHOL POLICY: Any outside alcohol must remain in your room. Please note that NO outside alcohol is permitted in the ballrooms/meeting rooms. You will be requested to leave without a refund if caught with outside alcohol in the hotel’s common areas. There will be alcohol served on premises.
c) You are welcome to keep your own beverages and food in your room. [All rooms come with a microwave and refrigerator.]
d) SMOKING POLICY: The Sonesta Plaza Charlotte Executive Park is a smoke-free facility. We also ask that for the comfort of your fellow attendees you do not smoke within 50 feet of the hotel doors or windows. If we see anyone doing so we will have to ask you to move elsewhere.
Please be aware that if you wish to plan an outing off-site with other con attendees you are welcome to do so but Empire City Con will not be liable for any accidents, injuries or any other mishaps that may occur while you are off-site.
e) CANCELLATION: Empire City Con reserves the right to cancel ticket purchases once we are notified in writing that you are no longer attending. Please note this is not the same as notifying us that you intend to transfer your ticket. In the event that we exercise this right and cancel a ticket, all effort will be made to refund you the price you paid for your purchase, however, we will not guarantee this in any way. All refunds are still subject to the Transfer Policy terms and conditions.
f) ANTI-HARASSMENT POLICY: Empire City Con is dedicated to providing a harassment-free experience for everyone [regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, religion or opinion/view.] Please view our NO TOLERANCE harassment policy for more information.
g) WEAPONS POLICY: Please see our Weapons and Props Policy page.
h) Transfer/Refund Policy: Please see our Ticket Policy page.
i) As a general policy, Empire City Con does not take sides in personal disputes among individuals. Only in the event that we receive a complaint regarding the harassment of one attendee by another, followed by documented evidence showing a violation of the above policies and that the issue pertains to the Convention itself, will Empire City Con look into such a situation.
j) In Accepting Admission and Attendance to Empire City Con, All Attendees Agree to the Following:
This badge is a limited, revocable license to attend Empire City Con, which may be revoked or revised at any time at the sole discretion of Empire City Con. All badge holders and licenses granted thereto are subject to the rules and regulations of Empire City Con. Empire City Con may apply additional fees and limitations for certain activities. A badge may be revoked and a badge holder ejected from the convention for disorderly conduct, a violation of the law or rules, or at the sole discretion of a Empire City Con official. The badge holder acknowledges that by appearing at Empire City Con they may be recorded (by video, sound, or otherwise) and consents to such recording and its publishing and re-broadcasting*. In exchange solely for this license, the badge holder, in accepting a badge: (i) releases Empire City Con from any liability for loss or damage to persons or property, infringement of any right, or any other claim or cause of action of any kind; (ii) authorizes and permits Empire City Con and its designees to use for any purposes his or her name, voice, and likeness and all reproduction thereof in any and all forms and in all media now and hereafter in perpetuity*; (iii) understands they are prevented from taking, recording, or creating film, or digital pictures, videos, tapes, sound recordings, or any other visual or auditory recreation of any kind whatsoever, of any Empire City Con guest, member, volunteer, or organizer, or of any Empire City Con event, including but not limited to any Empire City Con forum, seminar, session, dance, or performance, for any commercial use, or for the solicitation of funds for any commercial or other purpose , without the express written permission of Empire City Con; (iv) agrees to comply with all Empire City Con rules and regulations. This badge is non-refundable and will not be replaced. For additional information, please contact us at: firstname.lastname@example.org or via our website at www.empirecitycon.com. © Empire City Con. All rights reserved
*Empire City Con is a small personal convention when compared with others. As such it is highly likely that most attendees will be photographed at some stage during the Convention. Due to our unique and intimate environment, you acknowledge that by being an attendee and appearing at Empire City Con, you are likely placing yourself in a public situation during the Convention and understand that pictures may be taken of you during the course of your attendance which has the possibility of being published on various Empire City Con media and advertisements. In the event that a photo of you is chosen, we will make all efforts to ensure that images are shown in good taste.
Empire City Con Attendees violating these rules may be sanctioned or expelled from the convention without a refund at the discretion of the Convention organizers.
Any willful attempts to circumvent Empire City Con Rules and Policies is grounds for immediate expulsion from Empire City Con.
Empire City Con reserves the rights to add to or change these policies with or without notice at any time.